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DOCUMENTATION REQUIRED FOR EXPORT CLEARANCE |
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The registered firm or company to follow up procedure of export to third country by air freight is required to prepare and present the following documents for exports from Nepal:
1. Custom Declaration Form.
2. Packing List.
3. Certificate of Origin.
4. GSP Certificate if applicable.
5. Copy of letter of credit or advance payment statement received from the bank.
6. Foreign Exchange declaration Form of Nepal Rastra Bank.
7. Copy of Firm/Company Registration Certificate
8. Copy of Income Tax Registration Certificate or VAT Registration.
9. Airway Bill.
10. Letter of authority to clear the consignment.
11. Phytosanitary Certificate for Agricultural products / plants.
12. Certificate from Department of Archaeology for the export of statues, Thankas, Wood
Carving of archaeological value etc.
13. CITES Certificate from the Department of National Parks and Wild Life Conservation for
the export of bones and horn products.
14. Value certificateion from the Handicrafts Association of Nepal for handicrafts goods, Gold
and Silver products.
15. Value added Tax Certificate for beer, spirits and cigarettes.
16. Passbook for gold handicrafts from Handicrafts Association of Nepal if applicable.
17. Clearance certificate of Department of Drung Management for medicines.
18. Clearance certificate of Department of Mines and Geology for mineral products.
19. Certificate of origin from local Chamber of Commerce.
All the above documents except of No. 9 and additional following documents are required for export to third country by sea/land
a. Transport manifesto, one copy per truck (for sea cargo)
b. Custom transit declarations (for sea cargo)
c. Transit declaration invoice fro goods in transit via India/Bangladesh to
third country destination (for sea cargo).
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CONDITIONS FOR ACCEPTING GOODS |
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The Following are the conditions for accepting goods for Shipping: It is imperative that you provide us with a detailed information on your intended shipment so as to render you our best possible services.
1. When clearing personal items, the customers must attend the customs office with our
staff during the clearing process.
2. A copy of the customer`s passport and /or citizenship papers must be kept with the shipping
documents.
3. The customers and/or their suppliers must fill up a declaration form when goods are being delivered.
4. When WFI as shipper, WFI must do the packing of the all
the goods in our warehouse.
5. When goods are delivered, and a Declaration form has been filled out, a thorough check must be carried
out to verify whether they are correctly matched and are complete.
6. An information form must be completed for each customer`s shipment.
7. Please notify us beforehand if you have any fragile or anything which needs special packing.
8. WFI will only pick up goods from the supplier`s shop, factory or warehouse. Deliveries from
outside addresses will not be accepted.
9. We will only accept goods that are accompanied by a supplier`s bill with supplier`s name, company
name, address, customer`s name and duly stamped by the supplier.
10. If a supplier does not have his own bill then whoever delivers the goods must fill in the declaration form
& countersign accordingly.
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EXPORTING COMMERCIAL GOODS |
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The customers or the suppliers must duly complete the Information Form & complete other documentation for preparing the shipment. Then we will asign an unique WFI REF NO (WFI Reference No.) and WFI S.B.NO (Shipment Booking No.). This process is expected to take 15-20 minutes. To help us to understand your needs and to provide you with our best service, please provide us detailed information on your intended shipment.
1. A copy of the customer`s passport of citizenship must be filed with the shipping documents.
2. If a customer wants to use us as the shipper, then traveller`s cheque or
foreign currency has to be deposited into our account which should be equivalent to purchase price of
intended goods. Once we have been provided an advance payment certificate from the bank, you will be
provided Nepalese rupees to commence your buying. This procedure is obligatory for export. Either you
can pay your suppliers direct or we can pay them on your behalf.
3. For the condition to send the shipment on Cash Against Document (CAD) terms, the customer has to
fill the request form provided by WFI. The validity of the CAD would be 90 days. Therefore,
money should arrive in the shipper’s account within 90 days from the date of shipment.
4. If a customer wants to be a shipper, he/she must be present along with passport while clearing the
Nepalse customs and has to provide us the foreign currency exchange receipt from the bank, which
should be an equivalent to the goods you have purchased.
5. In order to pick up goods, a customer has to fill out a Delivery Form Form provided by WFI
and has to inform us at least 24 hrs. in advance. WFI will pick up the goods from the
supplier`s shop, factory, warehouse or hotel. Deliveries from outside addresses will not be accepted.
6. When WFI is shipper, WFI will do all the packing of your goods in our warehouse.
7. We will only accept goods that are accompanied by a supplier`s bill with supplier`s name, company
name, address, customer`s name and duly stamped by the supplier. If a customer has no bill for the
goods which he/she has purchased from different suppliers, then he/she has to fill the Invoice provided
by WFI.
8. In case credit given by the supplier, both the customer and the supplier should fill up the agreement
form provided by WFI.
9. You are required to inform us of fragile items as they may require special attention/packaging.
10. Handling charges for your goods depend on the types of goods and your packaging requirements. |
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EXPORTING PERSONAL EFFECTS GOODS |
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The customers must duly complete the Information Form & complete other documentation for preparing the shipment. The shipment will be assigned under WFI REF NO (WFI Reference No.) and WFI S.B.NO (Shipment Booking No.). This process is expected to take 15-20 minutes. To help us to understand your needs and to provide you with our best service, please provide us detailed information on your intended shipment.
1. A copy of the shipper`s passport is required.
2. List of items delivered for shipping.
3. The customer have to notify us beforehand if you have any fragile orvaluable items.
4. The shipper must be present with original passport at the customs office with our personnel for the
Nepalese customs clearance.
5. Either, the goods have to be delivered to our warehouse for
inspection/packaging and document preparation, or a notice to pick up the goods must be given at
least 24hrs. before the intended shipment preparation.
6. Air freight has to be prepaid in foreign currency.
7. Minimum agent charge is US$25 and an additional US$ 1 per kg is charged for more than 25 kg. This
cost covers documentation, shipment preparation, export duty, customs clearance, transportation and
packaging.
8. Normally, we leave around 12:30pm for the customs office and it takes about 2 hours(approx.) to
complete the custom`s formalities.
9. AirWay Bill will be ready around 6:30pm once a clearance has been made. You may collect the airway
bill the same evening or the next day. |
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EXPORTING DIPLOMAT AND PERSONAL HOUSEHOLD GOODS |
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1. The customers must duly complete the Information Form & complete other documentation for
preparing the shipment. The shipment will be assigned under WFI REF NO (WFI Reference No.)
and WFI S.B.NO (Shipment Booking No.). This process is expected to take 15-20 minutes. To help us
to understand your needs and to provide you with our best service, please provide us detailed
information on your intended shipment.
2. A copy of the passport is required.
3. You need to sign on the Letter of Authorization Form for customs clearance provided by WFI.
4. Letter from the employer stating the duration of your work in Nepal.
5. We need to be informed few days in advance depending on the volume of shipment for packaging. |
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BANNED AND RESTRICTED ITEMS |
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Products under the following categories are banned for exporting.
Articles of Archaelogical and Religious Importance.
National and foreign coins of archaelogical value.
Statues of gods and goddesses, palm leaf inscription(Tad Patra), leaf inscription(Bhojpatra).
Scroll (Thanka Paintings) of historical importance.
Conserved Wildlife and related articles Wild animals.
Bile and any part of wild animals.
Musk and Cows, Oxen, Snake and lizard skin.
Drugs
Marijuana, opium, hashish (As defined in the Single Convention on Narcotics, 1961)
Metals and Jewellery
Valuable metals and jewellery (except permitted under bag and baggage regulations and products manufactured by Nepalese industry except of diamonds.
Articles of industrial importance.
Explosive materials and related fuse or materials needed for fuse.
Materials used in the production of arms and ammunition.
Industrial raw materials.
Raw hides and skin (including dry salted)
Raw wool
Other products.
Mamira (golden thread root used as medicine)
Log and Timber (woods)
Products Under Quantitive Restrictions
Rice, Wheat, Gram, Black Peas, Rapseed, Maize, Arahar, Lentil, Mustard, Yellow Mustard Seed, Poppy Seed, Raw Silk exceeding 100kg without L/C. Products as notified by His Majesty`s Government in the Nepal Gazette, from time to time.
Products Allowed for Free Export:
All products other than listed in A. and B. above.
Notes:
The Ministry of Commerce will decide from time to time, the goods to be included under the category of quantitive restrictions and volume of their exports.
The Ministry of Commerce will interpret as to which of the products listed above, will be permitted to export.
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SPECIAL WRITTEN PERMISSION REQUIRED ITEMS |
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The following is a list of items that require special written permission from the government departments before export.
Department of Archaeology :
Any bronze, brass, copper or silver statue, any thanka paintings, illustrated manuscripts, wooden masks or woodcarvings and other carved goods.
Department of Veterinary Science:
The meat, skin or flesh (dried or otherwise) of wild or domestic animals.
Department of National Parks & Wildlife:
Skulls, horns, tails, hooves or other body parts of domestic animals.
Quarantine Department:
Plants, flowers.
Mine Department:
Stones / rocks
Department of Forest:
Incense powder, rudrakshi beads.
Plant Resource Department:
Ayurvedic/herbal oil/marc/extracts/crude.
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INVOICING ANOMALY |
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There is no benefit or advantage, a local supplier can possibly derive by quoting the name of foreign buyer in the invoices of the products meant for delivery to export promotion house.
Export promotion house, (defined in Industrial Enterprise Act of Nepal as a company or firm established as prescribed with the objective of gathering the products of the industries established in the Kingdom of Nepal and exporting them to foreign countries) secures export orders, buys, procures, and gathers the exportable products from the local manufacturers and arranges for the exports.
It is to be understood that in following the aforementioned process, local manufactures and sellers are not, ipso facto, exporting the products. They are simply selling the products to export promotion house. It is the export promotion house who eventually exports the product and gets the recognition as exporter.
It is not therefore uncommon to notice in the Nepal market, the bills and invoices of local manufactures and sellers in the name of foreign buyers, while selling the products to Export Trading House in Nepal.
For instance:
Export promotion house collects products from XYZ Garment & Exporters, a local manufacturer, to export to foreign buyer “Mr. A” in Canada. XYZ raises invoices in the name of Mr. A, Canada as if it is exporting to Mr. A and delivers the invoices and products to export promotion house.
Impacts
Bills and invoices are the only documents giving legal title / ownership of the goods to the person, entity in whose name bills and invoices are. The moment legal title/ ownership of the goods is transferred, the risk and rewards associated with the goods also passes on to the buyer.
Similarly in above example, risk and rewards has not passed on to the export promotion house, because of the discrepant invoices. As a result, any loss, theft, damages of the product during the possession of export trading house may have to be personally borne by the local manufacturer and the export trading house has a reason to deny the claim.
It is also difficult to justify the payment process, as the invoice is in the name of overseas importer “Mr. A, a Canadian” whereas the payment comes from export promotion house in Nepal.
Export promotion house will also be deprived off the VAT refund. Since the invoices are not in the name of Export promotion house, Income Tax Department will have a reason to reject the VAT refund process.
Likewise, Income Tax Department will also not allow the purchases of Export promotion house as a deductible expenditure, since the purchase bills and invoices are not in the name of export promotion house.
Insurance claim of export trading house for any loss, theft or damage of the product may also be denied since the ownership of the product does not lies with the export trading house.
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